Parcelforce Central Billing Agreement - Reps

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Letter to Branches




No: 758/11
Ref: 104.09
Date: 1st September 2011

To All Postal Branches With Parcelforce Members
To All Regional Organisers
To All Parcelforce Representatives






Dear Colleague

Parcelforce Central Billing Agreement

Further to LTB’s 641/11 and 647/11 please note that there have been a few additions to the list of Guildelines For Absence Clarification that should be used.

Attached for the information of Branches is the amended list that should be used in conjunction with the Parcelforce Central Billing agreement which is effective from today. The changes have been highlighted in red for your ease of reference.

Any enquiries in relation to this LTB should be addressed to Terry Pullinger, Assistant Secretary, email dwyatt@cwu.org, quoting reference 104.09.

Yours sincerely




Terry Pullinger
Assistant Secretary



Revised July 2011 Parcelforce Worldwide Only FORM A v.4.1(PFW)
APPLICATION FORM FOR PAID, PARTLY PAID AND UNPAID UNION LEAVE
(All applications must be submitted and authorised before the leave is taken)

Section 1: TO BE COMPLETED BY THE APPLICANT IN ALL CASES

Full Name (Block Capitals) ...............................……. …………………Grade: ...........................Full Pay No: ........ /..….......

PFW Function: ................................................... Union Position: ……............................................................……....

PFW Office: .......................................................... Union Branch: ............……….........................................................

PFW Line Manager: ……………………………………………………

I wish to apply for release to perform the following Union activity/function (Please specify using absence classifications overleaf).

…………………………………………………………………………………………………………………………………….

From ..........……….................... (Time and Date) To ..................................... (Time and Date) No. of Hours ......................

NEXT STEP: APPLICANT SENDS FORM TO BRANCH SECRETARY FOR CONCURRENCE
(NB. All applications will be sent to the Branch Secretary. Only Partly Paid and Unpaid Leave release requires counter-authorisation by the Branch.)

Section 2a: TO BE COMPLETED BY THE BRANCH SECRETARY (Please return to Line Manager within 3 days)

Under the terms of the Parcelforce Facilities Agreement, the above release should be classified as: PAID/ PARTLY PAID/ UNPAID

Signature of Branch Secretary: ………………………………………………………………………………………….

(NB* Examples of Paid, Partly Paid and Unpaid Leave are listed overleaf.)

Section 2b:

I have examined the details of this application and confirm that release is appropriate and that in the case of Partly Paid
Or Unpaid leave, the appropriate cost of pay and allowances will be reimbursed to Parcelforce Worldwide.

Name: (Block Capitals) ..................................................................

Signature of Branch Secretary: ..................................................... Date: .............................................
NEXT STEP: BRANCH SECRETARY RETURNS FORM TO LINE MANAGER


Section 3: TO BE COMPLETED BY THE LINE MANAGER AND VERIFIED BY APPLICANT

PAID/PARTLY PAID/UNPAID LEAVE is authorised as above.
(Delete as applicable)
Line Managers Name (Block Capitals): .......................................................................................

Budget Code (ESFS Code) to which repayment is to be credited: ..............................................

1. In the case of PARTLY PAID or UNPAID LEAVE central billing arrangements will apply and I certify that the application is with the knowledge and approval of my Trades Union who will reimburse Parcelforce Worldwide the cost of pay and allowances for the Unpaid Leave or the substitution costs as appropriate.

Signature of Line Manager: ....................................................... Signature of Applicant: ..................................

Date: ...................................... Date: ..............................
NEXT STEP: MANAGER SENDS FORM TO: -
Union Leave Team
HR Services
Pond Street
Sheffield S98 6HR
Section 4: TO BE COMPLETED BY: HR SERVICES. SHEFFIELD

Details of PAID/PARTLY PAID/UNPAID (delete as applicable) leave have been recorded & coverage costs detailed overleaf

Signature of HR Services ..........................………............. Date: ........................................

Name (Block Capitals) ..............................................................
-----------------------------------------------------------------------------------------------------------------------------------------------------------
Errors etc:

-----------------------------------------------------------------------------------------------------------------------------------------------------------
Section 5: To be completed by Income Centre when invoice raised and sent to CWU BRANCH for payment

Invoice Number ..................................................... Income Centre ...................................................

Name of Local Income Administrator (Block Capitals) ........................................................................................

Signature of Local Income Administrator ............................................. Date .........................................
Guidelines for Absence Classification.

Training Courses.

Course Description Classification

Introductory Postal Agreements & Procedures/Engineering Paid Leave
Union Skills. Part I Paid Leave
Union Skills. Part II Paid Leave
Union Skills. Part III Paid Leave
Advance Union Skills. Part I Paid Leave
Advance Union Skills. Part II Paid Leave
Advance Union Skills. Part III Paid Leave
One-Day Equality & Diversity Training/Seminar Paid Leave
Two-Day Equality & Diversity Training/Seminar (N.I.) Paid Leave
Bullying & Harassment Paid Leave
Equal Rights in the CWU Part I Paid Leave
Equal Rights in the CWU Part II Paid Leave
Equal Opportunities Paid Leave
Conduct & Attendance Training Paid Leave
MTSF School Paid Leave
College Training (One-Day-Per-Week) Weeks 1-5 Paid Leave
College Training (One-Day-Per-Week) Week 6 and ongoing Unpaid Leave
Educational Skills & Dev. (Diploma, BSc, Access Cert, etc.) Unpaid Leave
Postal Organising Ambassadors 1 Unpaid Leave
Postal Organising Ambassadors 2 Unpaid Leave
Domestic Violence Course Unpaid Leave
3 Day “Chairing Meetings” Course Unpaid Leave
Disability Champions Unpaid Leave
Environmental Reps Unpaid Leave
Branch Secretaries Training Unpaid Leave
Financial Secretary/Treasurer Training Unpaid Leave
Tutor Training Unpaid Leave
Women in the CWU Paid Leave
Diploma in Contemporary Trade Unionism Unpaid Leave
TUC Employment Law Unpaid Leave
BSc Trade Union & Labour Studies Unpaid Leave
BSc Computing Science Unpaid Leave
Employment Law School Paid Leave
Pension School Paid Leave
Legal Services School Paid Leave
Parcels School Paid Leave
ET Panelists Course Paid Leave
3 Day Negotiating Skills Unpaid Leave
Information Technology Unpaid Leave
Communication & Media Skills Unpaid Leave
Retire Members Unpaid Leave
2 Day Grievance & Discipline Unpaid Leave
Discussion Leaders Unpaid Leave
Leading in Organisation Unpaid Leave
2 Day Womens Assertiveness Unpaid Leave
Youth 1 Day Equality & Diversity Unpaid Leave
Youth Weekend Schools Unpaid Leave
CWU Rehabilitation Officer Paid Leave
Union Recruitment Paid Leave
CWU Health & Safety. Stage I – (All H&S Reps) Paid Leave
CWU Health & Safety. Stage II – (Area H&S Reps) Paid Leave
CWU Health & Safety. Stage II – (Unit H&S Reps) Paid Leave
CWU Health & Safety. Stage III – (Area H&S Reps) Paid Leave
CWU Health & Safety. Stage III – (Unit H&S Reps) Paid Leave
CWU Occupational Health (5 Days) Paid Leave
TUC Occupational Health & Safety Wk 1 (All H&S Reps) Paid Leave
TUC Occupational Health & Safety Wk 2 (All H&S Reps) Paid Leave
TUC Occupational Health & Safety Wk 3 (Unit H&S Reps) Paid Leave
TUC Occupational Health & Safety Wk 3 (Area H&S Reps) Paid Leave
TUC Occupational Health & Safety Wk 4 (Unit H&S Reps) Paid Leave
TUC Occupational Health & Safety Wk 4 (Area H&S Reps) Paid Leave
H&S Refresher Course Paid Leave
Union Learning Reps Part 1 (Basic – 5 Day Course) Paid Leave
Union Learning Reps Part 2 (Basic – 5 Day Course) Paid Leave
Information, Advise & Guidance (AIG) for ULR’s (Up to NVQ 4) Paid Leave
Union Skills for Union Learning Reps Unpaid Leave


Activities.

Description.

CWU Unit Rep – RM/CWU Joint Industrial Relations Paid Leave
CWU Unit Rep – Other Unpaid Leave
CWU Branch Duties Unpaid Leave
CWU Branch, Field, Diversity & General Purpose Meetings Unpaid Leave
CWU Regional Organisers Paid Leave
Joint RM/CWU Liaison Meeting (Arranged/Chaired by RM) Paid Leave
RM/CWU Strategic Involvement Meeting (Accredited IR Reps) Paid Leave
CWU Conduct & Attendance Representation Paid Leave
CWU Employment Tribunal (Giving Evidence) Paid Leave
RM/CWU Negotiations & Consultation Paid Leave
CWU Substitute Branch Official Unpaid Leave
CWU Substitute Regional Organisers Paid Leave
CWU National Briefings (Up to 4 per year) Paid Leave
CWU Standard Orders Committee Members – 10 Days Paid Leave
CWU Standing Orders Committee Members – Over 10 Days Unpaid Leave
CWU PFW Regional Bi-Monthly Meeting Partly Paid Leave
Joint Working groups, Table of Success Groups, Trials, Projects. Paid Leave
Basic Union Learning Rep – Consultation with RMG colleagues on learning needs Paid Leave
Basic Union Learning Rep – Provide info & advice on learning & training matters
for RMG colleagues Paid Leave
Basic Union Rep – Arrange learning or training for RMG colleagues Paid Leave
Basic Union Rep – Analysing learning needs for RMG colleagues Paid Leave
Basic Union Rep – Meeting Paid Leave
Union Learning Conferences Unpaid Leave
Other Union Learning Conferences Unpaid Leave
Lead Union Learning Rep Paid Leave
Union Learning Rep (Miscellaneous) Paid Leave
Union Learning Rep – 3rd Party (Funded) Work Unpaid Leave
CWU Health & Safety – Inspections (RMG/CWU Authorised only) Paid Leave
CWU Health & Safety – Incidents (Investigation/Risk Assessment) Paid Leave
CWU Health & Safety – Meeting (Safety Committee/Regional Forum) Paid Leave
CWU Health & Safety – Conference Paid Leave
CWU Health & Safety – Conference Other Unpaid Leave
CWU Health & Safety – Other Unpaid Leave

Annual Conference

PFWW Executive Council Member Partly Paid Leave
PFWW Standing Order Committee Member Partly Paid Leave
PFWW Member Auditor Partly Paid Leave
PFWW Regional Chair/Secretary Paid Leave
PFWW Regional Organiser Paid Leave
PFWW Function Rep Paid Leave
PFWW Delegate Partly Paid Leave
PFWW Visitor Unpaid Leave







Notes for Completion.

1. All applications for union absence must be submitted to the Line Manager prior to the commencement of the requested absence, to help ensure that adequate resource is available to cover the applicants duty.

2. Applicants must Fully complete Section One.

3. When entering the “Reason for Absence,” use only the descriptions indicated on the reverse of the application form – pages 2-3.
E.g.
“Branch Meeting”, instead of “Meeting”
The official title of the training course, as indicated overleaf, instead of just “Training”
More specific detail for union activities, as indicated overleaf, instead of “Union Business”

4. The Branch Secretary will endorse Section Two (A) with the correct ‘Paid/Partly Paid/Unpaid’ classification and acknowledging signature. NB Partly Paid Leave is paid 60% by CWU and 40% by Parcelforce Worldwide. Absences identified as Partly Paid or Unpaid will be signed and dated in Section Two (B) by the Branch Secretary authorising payment. This must be completed prior to submitting the form to the authorising Line Manager for approval.

5. Subject to resource availability and operational requirements, the Line Manager authorises the application in Section Three, in the presence of the applicant, who accordingly verifies this action.

6. Once the first three sections are fully completed, the application form is immediately forwarded to HR Services in Sheffield for processing.

7. All applications forms not meeting the above standards will be returned back automatically (unprocessed) to the Line Manager for reconciliation.

8. If you have any queries, and require advice, relating to the completion of these application forms, please contact HR Services in Sheffield, on telephone number 0845 6060603.

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