Member-Nominated Trustee Director – Royal Mail Pension Plan

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Letter to Branches




No. LTB475/12
Ref: TK/PM/CB
Date: 20 June 2012

To : All Branch Secretaries

Dear Colleague

Member-Nominated Trustee Director – Royal Mail Pension Plan

Nominations are sought for the position of Member-Nominated Trustee Director (MND) of the Royal Mail Pension Plan (RMPP). Nominations can be from any individual who is a current, retired or deferred member of the RMPP, irrespective of Union Membership. A self-nomination form is attached which once completed should be returned to the Senior Deputy General Secretary department at CWU HQ, by 13 July 2012.

All Candidates will be required to submit a 200-word (maximum) statement supporting their candidature for election to the position when returning their nomination forms.

Individuals wishing to understand the role of a trustee can visit the Pensions Regulator’s ‘Trustee Toolkit’ website and review the first e-learning module for more information.

Upon receipt of a nomination, an information pack will be dispatched to the individual who has submitted the nomination. The pack will contain information on the role and responsibilities of a Trustee, a detailed job description and a personal specification for a potential Trustee.

Prior to a ballot taking place all candidates who have submitted a fully completed nomination form will be required to attend a pre-election familiarisation seminar, which will be organised by the RMPP Trustee. At this stage candidates will be asked to re-confirm that their names should be added to the ballot paper and will also be given the opportunity to make any textual changes to their supporting statement.

If there is more than one valid nomination, a ballot will be held of all individuals who are employee members of RMPP and who are employed in CWU represented grades, irrespective of Union Membership. The ballot will be conducted by the distribution of ballot papers direct to individual home addresses. Completed ballot papers must then be returned in the envelope that will accompany the ballot paper to Popularis, 6 De Montfort Mews, Leicester LE1 7EU who have been appointed as Independent Scrutineer for the purposes of this election.

The candidate who receives the most votes in the ballot will be selected as the CWU MND. In the event that there is only one nomination forthcoming then that nominee will be deemed to be selected without the need for a ballot and should there be no nominations at all, the nomination and selection process will be re-run no more than three years later.

Please note: The normal term of office is three years but, following implementation of the pension solution under the Postal Services Act, the Trustee Board structure and arrangements for nominating/selecting MNDs is under review and so the term of office for this position may be for less than three years.



Any enquiries regarding this Letter to Branches should be addressed to the Senior Deputy General Secretary department for the attention of Peter Metcalfe.



Yours sincerely

Tony Kearns
Senior Deputy General Secretary